A Warm Welcome To The Newest Addition To Our Leadership Team

Emerald is happy to welcome our new Solutions Leader

 

It is Emerald’s pleasure to announce that Sidd Mukherjee will be joining the Emerald Leadership team from our headquarters in Calgary. Sidd is a major projects expert with broad international experience. In Canada he has worked with SNC-Lavalin (Toronto), CNRL and Bantrel in the roles of Engineering Support, Supply Chain Lead and Manager of Contracts. Sidd spent the initial 10 years of his career in India as a sales engineer, design engineer and then as a project manager on several oil & gas and utility projects. He then moved to the Middle East and the Far East prior to making Canada his new home.

Read more: A Warm Welcome To The Newest Addition To Our Leadership Team

New Video Release - CAPPS

Emerald is pleased to announce that we have released three new videos of our CAPPS tool - Capital Projects Progressing System. If you need a simple way to get updates from your extended project team, these videos are worth seeing. The first video gives an overview of the tool and its easy-to-use interface. The following two videos in the playlist are use cases for engineers and for site progressing. For more information please visit our product page.

 

 

 

Collaborate 14 White Paper - Strengthening Capacity With P6

P6 EPPM Strengthening the Capacity of the Leading National Cancer Center in the US

Iryna Mykolayenko
Emerald Associates Inc.

Jennifer Koh
City of Hope


Abstract


As a leading national health care center, City of Hope (COH) has been transformed due to the effective
implementation of P6 EPPM. This case study demonstrates how P6 has become COH’s primary tool for
achieving operational excellence, as well as increased profitability and sustainability. COH is leading the
way on improved project delivery and this project, as well as its lessons learned, needs to be shared
with the rest of the industry.


About City of Hope (COH) and Emerald Associates


COH is a leading research, treatment and education center for cancer, diabetes and other life-threatening
diseases. Designated as a comprehensive cancer center, the highest honor bestowed by the National
Cancer Institute, and a founding member of the National Comprehensive Cancer Network, City of Hope's
research and treatment protocols advance care throughout the nation. City of Hope is located in Duarte,
California, just northeast of Los Angeles, and it is ranked as one of "America's Best Hospitals" in cancer
by U.S. News & World Report. Founded in 1913, City of Hope is a pioneer in the fields of bone marrow
transplantation and genetics.

Since 1995, Emerald Associates has specialized in implementing and integrating Primavera. As the
exclusive Primavera Oracle Platinum Partner in Canada, Emerald’s dedicated full-service team host,
implement/design, integrate, train and support all Oracle Primavera’s tools for our clients including P6,
Risk Analysis, Unifier, Contract Management, and Portfolio Management. Headquartered in Calgary,
Alberta, Canada we specialize in complex Enterprise rollouts for large Oil & Gas, EPC, Mining, Health
Care and turnaround type projects. With 19 years client facing experience, Emerald has built a unique
toolkit of add-ons and enhancements we sell. From streamlining updating with CAPPS or TAPS, to data
loading with P6-Loader, and flexible snapshotting with P6-datawarehouse and easy to use pull-planning
with EP-dashboard we offer tools that bring immediate ROI to your P6 investment. We also offer PCMArchiver
or migration tools like PCM-Unifier Migrator to keep your PCM investment working for you.


Background


City of Hope’s Facilities and IT PMOs are using the Oracle Primavera suite of products for their project
portfolio management system. P6 EPPM is used throughout the IT group to manage projects including
weekly timesheet tracking. The PMO’s goal was to improve their project selection process and resource
management to maximize IT’s ROI to the organization by following their governance model more
rigorously. To ensure ongoing portfolio management was being carried out management reporting on
portfolio and project were required. To achieve these goals, additional Phase 2 rollout efforts enhancing
the P6 EPPM usage were required.

In the summer of 2013, COH engaged Emerald Associates as their Phase 2 P6 implementation expert.
By fall 2013, COH had a P6-EPPM environment with Stage and Phase level resource and deliverables
management that allowed the senior management and project managers to select and report on project
status that followed the COH governance model.


P6 EPPM Improving Project Planning, Executing, Monitoring & Controlling

In the summer of 2013, during the intensive and incredibly productive five weeks of joint work, the
COH/Emerald team was able to rework the P6-EPPM environment to give the COH IT-PMO the tools to
select and manage their IT-portfolio from long-term Capital projects, to sustaining or enhancements
projects right through to ongoing support projects. To do that we focused on developing a strong
foundation of standards, templates and reports to allow for immediate improvements in management and
to launch COH’s IT-PMO on an ongoing path for project management improvement.

Portfolio Standards – EPS and OBS
The EPS and OBS structures were overhauled to establish a robust security model and improve user
navigation by department/group. This ensured that confidential projects were secure while improving
reporting and overall management. User administration was also improved and security profiles reworked
ensuring proper access to the right projects for the cross-functional team access.

Project Standards – Project Codes, UDFs, metrics, WBS Phases, etc.
Project level coding was completely revamped to allow multi-level user driven visibility, reporting and
portfolio filtered views with metrics that matched the COH governance model right through to phase and
stage resource and milestone reporting.

Delivery Standards – Templates, Phases, Timelines, Roles, Effort
Scalable phase based templates were developed in accordance with the Project Delivery Method (PDM)
adopted by COH. The templates brought immediate efficiency by allowing the PMs to track governance
and project deliverables by phase and stage and budgeted cost and resource requirements to the phase,
stage, deliverable and work type allowing for real lifecycle planning and management.
P6 EPPM Successfully Supporting Resource Planning, Usage & Reporting

Team Standards – Resource and Role Dictionaries, Resource and Role Teams
Resource and role dictionaries were developed across the internal and extended COH IT team. Resource
codes and UDFs were used to ensure flexibility in forecasting resource requirements and potential
prioritization conflicts and better decision making. Better progress reporting and timesheet compliance
reporting was also carried out to streamline the weekly statusing and management reporting functions.
Department managers and program managers now have a real view of project and support team
commitments and prioritization.

Reporting Standards – CIO Dashboards, Business Unit Management Dashboards, Project Management Dashboards
KPI dashboards were developed and used real-time in meetings to provide the CIO, Business Unit
Leaders and Project Managers better discussion and decision making tools. Some of the most commonly
used dashboards include portlets on Earned Value Performance, Schedule Performance, Index
Performance, Portfolio and Project Statistics, Project Health, Resource Analysis, Open Requests for
Resources, etc.


 

Come see us at booth # 948. Just look for the penguins! 

 

New Release: P6 Loader 2.0

A First-Hand Account From Emerald's CEO - Nicole Jardin

Our P6 loader 2.0 has had enhancements added over the last 6 months generated primarily from the need for fast and effective solutions during a P6 rollout. Over the summer we worked with a client in Southern California, helping them with process improvements for Primavera P6 8.2.

We helped improve their EPS and their OBS to enhance security and developed a more formal security model for the whole IT organization, crossing global and project level security settings and license controls. To do this manually in the development environment and then re-do it manually in the production environment would have taken in the range of 5-10 working days at a minimum. With the loading and extracting functionality of the P6 Loader, we literally were able to shrink this iterative effort down by a minimum of 80%, significantly reducing the amount of time charged to the client.

With the P6 Loader we were able to attend a morning meeting and make the client requested changes by lunchtime, enabling them to review the changes by the afternoon meeting. The amount of work we could accomplish in one day was incredible. We were able to efficiently work through different coding structures, clean up resource dictionaries and rearrange the team members departments and role teams, project settings standardization and WBS structures. As a result, we helped the client team keep momentum on the project because we were able to translate their ideas into reality almost instantaneously.

Another advantage we found was the small amount of time it took to move changes from development to production. We conducted user training on Thursday afternoon and by the time the team made it back to their offices, the necessary changes were in the production environment ready for them. No loss of the knowledge transfer.

With the new release of the P6 Loader the flexibility and speed of delivery we were able to achieve for this Cancer Hospital in their P6 revamp has revolutionized the way Emerald approaches a P6 rollout. It has even changed the way we approach our managed support and hosted clients. From this point on we do not go to any client without it.

Oracle Primavera Unifier

Oracle’s Primavera Unifier combines robust cost management and control, document management, schedule and resource management, fund management and much more.  Its platform enhances and integrates critical business processes, data and documents across the organization and its intuitive user interface is customizable to your business needs. To find out more about this exciting Primavera offering please review the following brochures  and contact Emerald Associates to find out how we can help with the implemenation process and more.

Primavera Unifier for Capital Planning Datasheet (PDF)

Primavera Unifier for Project Delivery Management Datasheet (PDF)

Primavera Unifier for Cost Controls Datasheet (PDF)

Primavera Unifier for Facilities Management Datasheet (PDF)